Administration

This section covers those areas that are (were) typically handled by the CSCF Administrator

Accounts

• Accounts - top-level collection of notes relating to accounts creation in various environments
  • ResearchSponsoredAccounts - for adding Post Docs, visitors with their own UW userid, or adding special accounts to xhier controlled machines or those authenticating against the CS AD
  • Temporary Visitor Accounts - Temporary accounts, generally for short-term visitors
  • NetIDAccounts - using the Net-ID system for visitor accounts
  • LocalLinuxAccounts - creating a local account on a Linux-based research machine, not authenticating against the CS AD or using Xhiered accounts
  • UWGrouper - for granting CS sponsored access to campus resources such as VPN and connect
• CreatingGroupAccounts - how to create brand new groups (eg: users_group for AD authentication)
• EmailAliases - notes on creating, updating and managing email aliases

Agile Shipping

• Agile Shipping System

Billing

• ResearchSupportBilling - notes on creating Research Support bills

Booking Rooms

• MeetingRooms has notes on how to book rooms for CS (CSCF) meetings
• The ICR PresentationRooms are also available and can be booked through Vera in ICR

Expense Claims with Concur

• Expense Claims - Concur

Financial

Unit4

• Information about Unit 4: https://uwaterloo.ca/finance/financial-systems/unit4
• Unit 4 mapping tool is now available on Finance website (link below). This tool is to help determine Unit 4 segment numbers that correspond to any previously used segment numbers.
  • https://info.uwaterloo.ca/infopur/purchreq/unit4/

FORE (older - pre 2017)

• FORESystemCompatibilityOnMac
• https://uwaterloo.ca/finance/sites/ca.finance/files/uploads/files/Tips_for_FORE_Mac_users.pdf

Forms

• AssetDisposalForms - how to order more Asset Disposal Forms if we run out

Inventory

• EquipmentInventory describes our inventory system, including how to access it

Surplus

• SurplusEquipment - notes on surplussing equipment and asset disposal

New People - Onboarding

• Preparing for a new Director of CSCF
• Notes for new CSCF employees
  • Notes for Part Time employees
• Notes for hiring new co-op students
• NewFacultyOnboarding Notes for when new faculty are hired - what all has to happen
• NewLecturerOnboarding Notes for when new faculty are hired - what all has to happen
• NewPostDocOnboarding Notes for when new PostDocs are hired - what all has to happen
• NewSessionalOnboarding Notes for when new faculty are hired - what all has to happen
• NewStaffOnboarding Notes for when new staff are hired - what all has to happen
• NewVisitorOnboarding Notes for when new visitors are arriving - what all has to happen

Purchasing

Unit4

• Unit4 is the new system as of May 2017 for financial information and procurement

Room Access

• Teaching Lab Combinations - these are reset regularly

Space Work

• SpaceWork - planning for projects involving changes to physical space

Staffing

• BusinessCards - how to get business cards and letterhead ordered
• ResearchDirectoryAddingNewFaculty

Org Chart

• CscfOrganizationChart - Authoritative org chart can be found in Workday: https://wd3.myworkday.com/uwaterloo/d/home.htmld

Professional Development

• ProfessionalDevelopment - information on our approach and what Professional Development resources we tend to use
  • Tracking Professional Development

Staff absences

• StaffAway - how to record when staff are away for vacation, sick or other reasons

Expenses - Lunches, Travel, Books, ...

For miscellaneous expenses such as lunches, travel, and books, approved by management, the default will be for the individual involved to pay for it themselves, via credit card, and then be reimbursed. In situations where staff don't want to, or can't, use a credit card, Bill will use his, and be reimbursed.

Whoever pays using their credit card will fill in an expense form and send it to Anne. Don't change the existing form, just add information to a copy, print it, sign it, have it signed by your management, and send it to Anne. She will handle the account numbers.

In general, Anne will provide oversight.

Books

As long as we're not buying a lot of books (over $100/month), we can ask Jeannie or Helen to buy the books.

For larger purchases, paying with a credit card works. However the bookstore will accept a UW account number (for work related purchases). They tend to be more expensive than elsewhere, however that is offset by avoiding the overhead of reimbursement. Anne will provide the appropriate account number.

Some pages previously here have been moved to the Management section

The information about documentation standards has moved to the main index.

The information about projects has moved to the main index.

The information about new employees has moved to the Management page.