New Faculty Onboarding

Here we list the many tasks that have to happen when new faculty are hired

This can be modelled on the NewCscfEmployeeGuide, with specific items for faculty.

CSCF tasks

To Do list for ST summary field:

 - create WatIam account
 - create subscription code / assign Point of Contact
 - request Connect account
 - provide information about new Connect account and how to access, setup redirect
 - contact regarding equipment
 - create CS core accounts
 - provide information email about how to access CS core services
 - meet to introduce PoC
 - meet to discuss Research Support model

Creating accounts

  • Create an account in WatIam
    • the standard format is [first initial][full lastname] - that may create a longer than 8-character userid, the 8 character version is what gets used
    • an alternate format is [first initial][second initial][full last name] or [first inital][incremental number][last name]
    • other variations will need to be approved by IST, eg: [first name] or [last name]
    • make sure to click "Advanced Employee Create"
    • fill in a birth date
    • redirect to existing email address if known
  • set a random password
  • send a Welcome email, eg:
Hi Professor [Lastname],

We have created a UW user account for you.  Your userid is [userid]

The following email addresses will work, so you can choose which you prefer to advertise:
  [userid]@uwaterloo.ca
  [first].[last]@uwaterloo.ca   (may not be setup yet)

For now, I have redirected your email to [their current email address]  (which is where you should be reading this )

I will be requesting an account on our Microsoft Exchange server (we call it “Connect”).  You will be able to login to that here, when it’s ready:
http://connect.uwaterloo.ca

I will send you a random password separately.  You will be able to login to our identity manager and change your password:
   https://watiam.uwaterloo.ca/idm/user/login.jsp

When you get on campus, you will connect to our “Eduroam” wireless service.  You need to login as: [userid]@uwaterloo.ca  and use the password I send you or the password you’ve changed it to.

If you will require equipment for when you arrive (when is that expected?) please let us know and we can start looking into that for you.

If you receive this successfully, then your new UW email address is working properly.

You can visit the CSCF Help Desk in Davis Centre 2608 and speak to [Help Desk person's name], who can help set your password.  [PoC full name] (cc’ed here) is your official Point of Contact for any computer issues.  He is in DC 26##.  You can also speak to the Help Desk or me, in DC 2607.

I would also be happy to arrange a time to meet and discuss our Research Computing Support and how that works here.  Let me know when you’re settled and perhaps we can arrange a time to meet to discuss that and meet [PoC name]..

Lawrence

Email

  • send email to "request@ist" to request a Connect account

Space (office/research lab)

Workstation

Research Sponsorship

CS Main office

Mailing list(s)

Photo

Add to Drupal

Faculty Recruiting Discussion

Faculty are entitled to participate in the faculty recruiting discussion system. Authorization requires updating a database table; see the Changing SACA Committee membership documentation.
Topic revision: r4 - 2015-08-12 - LawrenceFolland
 
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