Notes from Meetings and Interviews

June 20, 2005

• Isaac, Michael, and Jason in attendance.
• Interview notes are on-line.
• Pieces of the application have been defined.
• More pieces need to be flushed out.
• Talked about a possible scanner interface, for scanning marks, letters, etc... with Ricoh devices.
• Data model to be developed.
• Still going to contact UW Grad Studies Office (GSO) for getting OUAC data, may help in developing our data model.
• Math Faculty GSO contact may be helpful.
• Isaac is away at the end of this week until July 18th.
• Michael is going to get a copy of the Filemaker database to play with while Isaac is away. Maybe do some HTML form mock-ups.
• Next meeting Tuesday July 19th.

User Interviews

• UserInterviewJeffShallit1
• UserInterviewGradOffice1
• UserInterviewMargaretTowell1
• UserInterviewDebbieMustin1

June 7, 2005

• Isaac, Michael, and Jason in attendance
• TA assignments is most frustrating
• Visited the OUAC site - did a fake application
• Noted we can make OUAC number a primary key
• Isaac to make more complete notes
• Faculty interested in on-line distribution of application - too much paper shuffling right now.
• Still have to talk to Debbie Mustin
• OUAC handles UW on-line applications - need to talk to campus Grad Office to understand how it works
• We'll meet again at 1:30pm on June 20th.

May 24, 2005

• Isaac, Michael, and Jason in attendance
• Place notes on cswiki
• Isaac and Mike to both interview staff in Grad Office
• Debbie Mustin may be a good resource
• Need to determine the inputs, the outputs
• First step is a plan:
  • Details of functionality (ie. what does the office do?)
  • Details of "backend" (ie. design decisions, data model)
  • How do we import data from the existing database?
  • Are there issues with integrating with other systems? (ie. data exports for Math Faculty grad office)
  • Are we going to suggest changes to processes in the office?
• Once we have a plan, we need to determine what gets done first
• Isaac and Michael to interview Grad office staff over the next 2 weeks
• We'll meet again June 7th at 1:30pm.

-- JasonTestart - 24 May 2005