Scanning

• Setting up a Xerox MFP for Scanning

There are currently 2 models of Xerox Multi-function units in service in CS, the Workcentre Pro 128, and the 4150.

See below for specific hosts/addresses of services.

There are similarities and differences; the interface on the 128 seems to be slightly "older", both in local admin, and the remote WebCentre. They seem to share an oddness where some setup parameters are only available locally, and others only remotely. Some parameter entry screens allow you to change "mode" between ip address and hostname.

They will accept an ip address via DHCP, if it is available on their subnet, but you have to manually "add" a "tick" to get them to pick up DNS settings from DHCP.

Otherwise you have to (locally, of course) set the ip address, subnet mask, and gateway; then manually set the DNS server(s).

Change the hostname from the Xerox default, to our DNS hostname; the ntp server can be configured locally on the 128 (apparently by address only) - via common settings - machine clock/times.

May have to "enable" e-mail under services.

Under protocol settings, add the SMTP server mxer.uwaterloo.ca, and add the LDAP server uwldap.uwaterloo.ca, with the search root (I think only available locally) set to dc=uwaterloo,dc=ca. On the 4150, I "ticked" "email address" under "Search Name Order". This capability of course depends on the ability of hosts on the subnet the printer is on to be able to do lookups; currently that works on 74 subnet, and on the CS printer network 172.19.33.xxx, but apparently not on the private, non-NAT'd 10.15.x.x printer network.

On the 4150, but not the 123/128 models, you can also fill a field for a default "from" address, that would save the user a step. I discovered that it didn't have to be a valid address, so as a clue to recipients, I used a bogus address like lp-dc3317a@cs.ca or ScanDC3624@cs.ca. On the 4150, there is also a box that can be "unticked" - "autosend to self", otherwise the bogus address is the first "To". Luckily, if it happens, it is not critical, because the email will still get to the real address, as long as they add their own.

We used to use the equivalent of mx100.cs, but then we could only send to userid@cs; then they changed uwldap to only expose userid@uwaterloo.ca; mxer.uwaterloo.ca ONLY accepts addresses in that format.

See user instructions at:

http://www.cs.uwaterloo.ca/cscf/staff/scanning.shtml

• Setting up the Ricoh 3025 for Scanning

The Ricoh multifunction units can be set up (with some difficulty, I understand) to scan "directly" to a Windows box. Our objective was to make them work with Macintoshes. No drivers or software were available.

The optional capability to scan input, and mail the results was set up.

• From the WWW interface, log in and set:
  • Configuration -> Device Settings -> E-mail: SMTP Server Name to mx100.cs.uwaterloo.ca
  • Configuration -> Device Settings -> Date/Time: SNTP Server Address to 129.97.152.12 i.e. the current address of ntp.cs.uwaterloo.ca. (Why it doesn't take a DNS name isn't obvious.)
  • Configuration -> Network -> TCP/IP: DNS Server 1 to 129.97.152.100 i.e. the current address of dns.cs,
  • and set "DNS Server 2" to be 129.97.128.10 i.e. the current address of ns1.uwaterloo.ca
• for convenience, set up users with friendly names and e-mail addresses, so they can pick their name in the "to" field and "sender" field when scanning.

-- Main.iturner - 12 Apr 2007

• How to Recover Scanned Documents from Xerox Phaser 8560 MFP (room DC-3507)

• Enter this address in Firefox (or any Internet browser) : http://172.19.33.11/ or "csprinter001.cs"
• Click on the "Scans" button.
• In the "Scans" box, click on "public Folder" (default option)
• You will see your documents.
• Click on go to download into your computer.
• Once your files saved on your computer open them to make sure every thing is correctly copied
• Click on Delete to remove them from the public folder or
• Click on "Delete All" button if all the documents in the Public Folder belongs to you.