OFIS Notes from 25 November, 2010

Today

Marlon: importing watiam and HR data automatically now. But what about errors in data? solving seems higher priority than postgres.

Marlon: office of research was going to get fixed data early Nov.; having problems, will get it in Dec? GSO: will get their latest fixed data in Dec?... For merit reports, profs don't start using until mid-dec; others won't start until it's due in jan...

Olga: discussed at ? committee, don't like pushing more work to department-level admin staff. suggestion to versioning systems just between faculty and authoritative source? could we track user-edited versus imported changes?

Daniel: we do need department-level checks; b/c otherwise how do we send data back to original sources? They wanted changes to come from departments and faculties, not faculty members.

Olga: where are most errors coming from? (not sure; Marlon looking. found list in errors table over 2y period; appears to be mostly IAP and OoR.)

Daniel: shall we write up our rules for fixing? Also, the project should have a mandate to close the loop between sending data back to source?

  • Vu: unhappy about complicating the system unnecessarily. Faculty are unhappy enough with OFIS, don't want to add more complexity.
  • Long discussion; we seem mostly in agreement that changes should be mostly behind the scenes with imports; and the reason faculty are unhappy is the data is bad, and the best way to improve data quality is: use the faculty changes immediately on input, but feed them to the proper sources.

  • Overview of data/processes for correcting errors.
  • will need to involve GSO/OoR staff (Wendy told Marlon corrections should go through Dept)

  • Marlon's understandings of authoritative sources and what they're authoritative for:
    • dept admin: OOR?, HR
    • faculty admin: HR, GSO?
    • watiam (end-user can change email and webpages only; telephone services authoritative for others)
    • "edu/info" (new GSO system)

Workflow breakdowns: corrections not going back to original source.

Daniel:

  • WatITis slides: Olga/Beth: live data, or doctored slides?
    • Olga is fine with live data
  • fixed CS menus to remove extra "Sabbatical Leaves"
  • found phone-number errors in WatIAM raw data extract; discussed with Marlon.
    • errors in watiam extract -> marlon will ST it, and if necessary send to sean mason
  • Move expertise keywords changes live?
    • Daniel will do this. Marlon says the database changes are done.

Daniel deferred until future date discussion on:

  • Awards and Recognitions: default to"Display on Web"?
  • process for improving CS teaching roster data to include faculty userid?
  • published book has (accepted) date?!

Future Tasks

  • Daniel: move expertise keywords live; finish (and share) WatITis slides; finish Research Book, possibly next week?
    • Awards and Recognitions: default to"Display on Web"?
    • process for improving CS teaching roster data to include faculty userid?
    • published book has (accepted) date?!
-- DanielAllen - 25 Nov 2010
Topic revision: r2 - 2012-09-06 - BillInce
Information in this area is meant for use by CSCF staff and is not official documentation, but anybody who is interested is welcome to use it if they find it useful.


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