About Departing CSCF Employees

When someone moves on, we need to remove references to them from various documentation, and access to various systems. Most of what needs to be done can be derived from the New Employee Guide, however there are things that may happen sometime after someone has started work. The following list is most likely incomplete, being updated mostly when someone leaves.

Access

We describe changes to access elsewhere, as some parts of it might not be appropriate for public consumption.

Documentation, Contacts

• Staff Listing, Org Chart, Pictures
• CSCF hallway staff posters
• CS Staff Information
• WatIAM — both the person's entry, and any entry they're the authority for. IST can be asked to change authority. We last used (F2015) "cscfhelp" as the authority to change to.
• TWiki — permissions, receiving mail notifications (e.g. WebNotify), Sandbox web
• phone book
• Exchange Calendar
• Points of Contact
• Who Does What
• Work Assignments
• Fire Wardens
• alarm system contacts
• DNS entries
• ONA — email notifications
• mailing lists — both membership, and administration (for @lists.uwaterloo.ca)
• Nagios and Cacti alerts
• pending IST requests
• XHier package maintainer (/software/*/.admin/Maintainer)
• vendor's contact lists
• Who's not here — work Habits section, and absences data configuration.
• general documentation — may require a brute force search
• committee representation
• RT requester or CC. IST likes to clean these up.

System Files and Configuration

• File ownerships — often can be changed to root
• Accounts sponsorships (/software/accounts-master/data/sponsors/)
  • personal accounts
  • group memberships
  • crontab entries
  • sponsorship of other accounts

Hardware

• laptop - wipe and reinstall
• desktop - wipe and reinstall
• beat boxes - itemize and re-allocate
• off-campus equipment - account for / return
• cell phone - recover

Other

• office contents - e.g. paper files, especially confidential information
• cell phone - stop paying for a personal cell phone used for work
• unlogged revisions - all RCS etc. changes left checked out should be checked in, i.e. with an appropriate description
• keys and any fobs