Information for CACR Representatives

As of 2015-10-08, the current CACR seminar representatives are:

  • CrySP: Miti
  • C&O: Luis Ruiz-Lopez
  • ECE: Yao Chen
In short, the CrySP CACR seminar representative is responsible for making arrangements for CACR seminars. This includes coordinating with CACR reps from other departments to find suitable times, booking rooms, and sending out notifications and reminders regarding upcoming seminars to members of the CACR.

Representative Responsibilities:

  • Moderate the cacr-grads mailing list (through the CACR list website)
  • Advertise talks:
    • Select interesting talks from other mailing lists (e.g., cs-grads) and send a reminder to the CACR list.
    • Sometimes members of CACR will schedule a talk on their own; if the talk is relevant to CACR, advertise it.
  • Schedule talks:
    • Book a room (usually in DC).
    • Announce the talk once you have all the details (you can access an archive of all past talk announcements through the CACR list website).
      • Advertise the talk through the CACR list, as detailed above.
      • Send an email to Joe Petrik to have the talk pushed out to a more general CS audience.
    • Alfred Menezes will automatically list the talk on the CACR website.
    • Try to schedule talks regularly. CACR has members from three departments, and each lab has many PhD students. Since all PhD students need to give several talks as part of their degree requirements, you should have no trouble finding speakers.
  • Send out talk reminders. One reminder per talk is usually sufficient. Professors might want to send out reminders for talks by their guests.
  • Announcement emails should minimally include the information necessary for people to decide whether or not to attend, and where to go if they choose to attend (this may seem obvious, but it is easy to forget to include a critical piece of information):
    • title of the talk;
    • type of talk (e.g., PhD seminar);
    • name of the speaker;
    • building and room number;
    • time and date;
    • (optionally) talk abstract; and
    • (optionally) speaker biography.
  • Attend the talks that you announce.
  • Introduce the speaker at CACR talks (or have the host professor introduce the speaker).
  • Help speakers set up for their talk.
  • Be available to assist after a talk, if needed.
  • If something on this page is out of date, either update it or ask the WikiWikiWizard, Nik.

Mailing List Administration

As stated above, one of the duties of the CACR seminar representative is moderation of the cacr-grads mailing list. The university uses the increasingly ancient Mailman system to operate the list. To moderate subscriptions, announcements, and to perform other general administration tasks, visit the cacr-grads moderation site or the more powerful cacr-grads administration site. You should receive passwords for these interfaces from the previous representative or a list administrator after you are appointed to be the CACR representative.

CACR Contacts

Sometimes, you may need to contact faculty members from CrySP or the other departments (e.g., to secure funding for events). In these cases, it is best to contact members of the CACR managing board, or the CACR director. As of 2018-07-02, these contacts are:

  • CrySP: Douglas Stinson
  • C&O: David Jao (also CACR director)
  • ECE: Guang Gong
Topic revision: r14 - 2018-07-02 - NikolasUnger
 
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