Examination Duties

This is a list of duties that should be performed for midterms and final examinations in ISG courses

General Duties related to the writing of the examination

Before the examination

• Make sure the midterm has been test written by the tutors (in other courses).
• Put identification stickers on the front page of all exams (keep them in order by sequence number). This will be done in a very strict time window for the final examination; for the final examination, make sure coloured sheets of paper are used as row/column separators
• Get or make hanging folders with the appropriate sequence number labels (e.g a folder labeled B2 for exams B20 - B29).
• There should be some extra blank exams, just in case.
• There should be a box for each room that the exam is being written in.
  • The following things should be in each box
    • The proper exams, plus a few extras
    • Seating Charts (post these outside the rooms and keep on at the front of the class so students can find there seats)
    • Sign-in Sheet (get students to sign this in pen, if possible
    • Proctoring Instructions (see Midterm Review folder in course account, edit to suit exam specifications)
    • Evacuation Procedures for Various Exam Locations
    • Black or blue pens (for sign-in sheets)
    • Stapler
    • Tape (for seating charts)
    • Whiteboard Markers / Chalk (to write instructions on board)
• Set examinations out before exam begins. Be sure to check that every examination is accounted for in order, and that they are being placed at the correct row and seat number (sometimes there are gaps for convenient access).

During the examination

• Start signing students in about 15 minutes after start of exam
• Watch for cheating
• Escort students to washroom
• Answer questions or get a prof to answer the question

After the examination

• Make sure that all of the exams have been handed in, and that none are missing
• Sort the midterms into their appropriate folders
• Return exams to tutor office

Examination collection protocol

At the final examination in particular, there is a very tight timeline where we are allowed to gather our materials and clear out so the Registrar's Office staff can begin preparing for the next examination. As such, the examination collection and verification procedure needs to be highly optimized.

TODO: fill in gaps

• Collect and sort during exams; ISC will try to arrange empty block of tables for this to be done.
• After exam, split piles; ie, A0-A9 may be on one table, B0-B9 on another, etc. Place exams at appropriate tables, internally sort in each folder.
• Quickly check all exams are accounted for in order.

Marking

• Make sure the TAs know when the marking is to take place
• Show up at the marking location a bit early to prepare the room
• Make a chart on the board to keep track of what has been marked

• Markers should each be assigned one question to mark
• When a marker takes a pile to mark their question, they should initial the appropriate box
• When returning the pile after the question has been marked, cross out your initials so others know what has and has not been marked
• After everything has been marked, input the marks into the marks spreadsheet
• Return the midterms to students in lab (or tutorial or office hours). Note: Students must show photo ID to receive midterm
• Remind students of the remarking policy

-- JonathanTemplin - 30 Jun 2009