Address Book


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Mozilla Thunderbird allows users to store contacts in an address book. A contact is a person whose contact information is stored inside an address book.

Thunderbird comes with two address books (Personal Address book and Collected Addresses) but users have the option of creating additional address books.

  1. Personal addresses vs. collected addresses
  2. Viewing the contact list
  3. Adding contacts
  4. Deleting contacts
  5. Renaming contacts
  6. Searching for addresses
  7. Creating a new address book
  8. Deleting an address book
  9. Adding UWDir as an address book

1. Personal addresses vs. collected addresses

Contacts must be manually added to the Personal Address book.

Thunderbird has the ability to collect email addresses that are not in your Personal Address book from your outgoing messages.

To activate this option:

  1. If you are using a PC, select "Tools > Options" in the menu.
    If you are using a Macintosh, select Thunderbird > Preferences.
  2. In the left hand menu, select the "Advanced" option.
  3. Click on the box beside "Automatically add outgoing e-mail addresses to my:".
  4. Select the address book to which you want to add addresses from the drop down menu.
  5. Click "Ok" to save your settings.

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2. Viewing the contact list

To change how contacts' names are ordered and displayed:

  1. Click on the icon in the top menu that says "Address Book".
  2. In the main menu, select "View > Show As > ..." and select the desired option.
  3. Click the red "X" in the top right corner to close the address book.

To sort and alphabetize contacts using different parameters:

  1. Click on the icon in the top menu that says "Address Book".
  2. In the main menu, select "View > Sort By > ..." and select the desired option.
  3. Click the red "X" in the top right corner to close the address book.

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3. Adding contacts

To add a contact to your address book:

  1. Click on the icon in the top menu that says "Address Book".
  2. In the menu, select File > New > Address Boook Card.
  3. From the drop down menu beside "Add To", select the address book to which you want to add a contact.
  4. Edit the contact's information on the appropriate fields in the "Contact", "Address", and/or "Other" tab(s).
  5. Click "Ok" to save the new contact.

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4. Deleting contacts

To delete a contact from your address book:

  1. If you are using a PC, click on the icon in the top menu that says "Address Book".
    If you are using a Macintosh, select "Tools > Address Book" from the menu.
  2. In the left hand menu that reads Address Books, select the book from which you want to delete a contact.
  3. In the top center of your screen, click on the contact that you want to delete.
  4. In the main menu, select Edit > Delete.
  5. Click the red "X" in the top right corner to close the address book.

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5. Renaming contacts

To rename a contact in your address book:

  1. If you are using a PC, click on the icon in the top menu that says "Address Book".
    If you are using a Macintosh, select "Tools > Address Book" from the menu.
  2. In the left hand menu that reads Address Books, select the book with the contact you want to rename.
  3. In the top center of your screen, click on the contact that you want to rename.
  4. In the main menu, select Edit > Properties.
  5. Edit information in the "Contact", "Address", and/or "Other" tab(s).
  6. Click "Ok" to save the contact.
  7. Click the red "X" in the top right corner to close the address book.

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6. Searching for addresses

To search for a contact:

  1. In the menu, select Edit > Find > Search Addresses.
  2. Enter parameters for your address search.
  3. Click "Search" to view the search results.

Note: To immediately start another search, click "Clear" and enter new parameters.

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7. Creating a new address book

To create a new address book:

  1. If you are using a PC, click on the icon in the top menu that says "Address Book".
    If you are using a Macintosh, select "Tools > Address Book" from the menu.
  2. In the menu, select File > New > Address Book.
  3. Name your new address book.
  4. Click "Ok" to save your new address book.
  5. Click the red "X" in the top right corner to close the address book.

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8. Deleting an address book

To delete an address book:

  1. If you are using a PC, click on the icon in the top menu that says "Address Book".
    If you are using a Macintosh, select "Tools > Address Book" from the menu.
  2. In the left hand menu, click on the name of the address book you want to delete.
  3. In the menu, select Edit > Delete.
  4. Click "Ok" to confirm the deletion.
  5. Click the red "X" in the top right corner to close the address book.

Note: You cannot delete the Personal Address Book or Collected Addresses.

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9. Adding UWDir as an address book

You can configure Thunderbird to do lookups to UWdir:

  1. If you are using a PC, click on the icon in the top menu that says "Address Book".
    If you are using a Macintosh, select "Tools > Address Book" from the menu.
  2. In the menu, select File > New > LDAP Directory.
  3. Set the Name to "UWdir".
  4. Set the Hostname to "uwldap.uwaterloo.ca".
  5. Set the Base DN to "dc=uwaterloo,dc=ca".
  6. Set the Port Number to "389".
  7. Leave the Bind DN blank.
  8. Click "Ok" to finish.

To enable Thunderbird's automatic address completion when composing email messages:

  1. In the menu, select "Tools > Options".
  2. In the left pane, click on "Composition".
  3. Under the "Address autocompletion" section, checkmark the box beside "Directory Server" and ensure that "UWdir" is selected in the adjacent drop down menu.

Note: After your make changes to the UWdir entry, you need to restart the program for those changes to take effect.

Please note the UWdir lookups to the uwldap server are restricted to on-campus. You cannot search the directory from off-campus.

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